Job Title: Accountant/Administration and Finance Officer

Organization: NDRC Nepal

Location: Kathmandu, Nepal

Job Type: Full-time

Reports To: Executive Director

Job Summary:

NDRC Nepal is seeking a highly motivated and organized Accountant cum Administration and Finance Officer to join our team in Kathmandu. The Accountant cum Administration and Finance Officer will play a critical role in ensuring the efficient and effective financial and administrative operations as well as human resources functions of the organization. This position requires strong financial management skills, as well as excellent administrative and organizational abilities. The successful candidate will work closely with the Executive Director and other team members to support NDRC Nepal’s mission of fostering sustainable development and resilience in Nepal.

Key Responsibilities:

Financial Management:

  • Maintain and manage the organization’s financial records, including budgeting, forecasting, expenditure/expense tracking, and reporting.
  • Maintain accurate financial records and prepare financial statements and reports.
  • Prepare vouchers and cheques, recording transactions in accounting software.
  • Prepare and process payments, including invoices, staff salaries, and other financial transactions following the organization’s financial policies.
  • Monitor and analyze financial data to ensure adherence to budgets and financial goals, ensuring compliance with financial policies and regulations.
  • Undertake the VAT process regularly and ensure the timely renewal of VAT clearance certificates.
  • Calculate VAT, Tax, and other deductions to be withheld at the source while making payments and ensure timely deposits to the Tax office, with proper documentation on E-TDS.
  • Assist in the preparation of financial reports for donors, board members, and other stakeholders.
  • Coordinate with auditors and support the annual audit process.
  • Implement internal financial controls to mitigate risks.

Administration, Procurement and Logistics:

  • Oversee general office administration, including maintaining office supplies, equipment, and facilities, and smooth operations of the office.
  • Manage procurement activities, ensuring cost-effective purchasing and adherence to procurement policies.
  • Maintain inventory and manage logistics for program activities.
  • Supervise office maintenance and security.
  • Coordinate with service providers and vendors.
  • Manage and update organizational documentation, contracts, and agreements.
  • Liaison with the government agencies, local government, and donors for project funding, approval, and renewal with DAO and SWC.
  • Support in the organization and coordination of meetings, workshops, and events.
  • Handle correspondence and communications, both internally and externally.

Compliance and Reporting:

  • Ensure compliance with all relevant laws and regulations related to finance, administration, taxation, and government requirements.
  • Submit periodic statutory reports on tax filings and prepare necessary financial and administrative reports to relevant authorities.
  • Assist with audits and inspections when required.
  • Monitor changes in labor and employment laws and update policies accordingly.
  • Handle licensing, permits, and registrations as needed.

Grant Management:

  • Assist in the preparation of grant proposals and budgeting for project funding applications.
  • Assist in grant management and administration, including proposal writing and grant compliance.
  • Prepare grant budgets, financial reports, and grant-related documentation.
  • Ensure proper financial management and reporting for grants received.
  • Collaborate with program teams to ensure proper utilization of grant funds.
  • Monitor and evaluate grant activities in coordination with program managers/teams.

Human Resources and Personnel Management:

  • Handle HR functions, including recruitment, onboarding, and staff management.
  • Undertake HR-related activities, including maintaining personnel records and supporting recruitment processes.
  • Manage employee records, benefits, and leave tracking.
  • Develop and implement HR policies and procedures.
  • Ensure a positive work environment and staff well-being.
  • Support staff training and development initiatives.

Qualifications and Requirements:

  • A bachelor’s degree in finance, accounting, business administration, or a related field. A relevant postgraduate degree is a plus.
  • Minimum of 5 years of experience in financial management and administration, preferably in the nonprofit sector.
  • Strong knowledge of financial management principles, budgeting, and accounting practices.
  • Knowledge of Nepal’s financial and legal regulations is an advantage.
  • Proficiency in financial software and tools, including “FAMAS” or similar accounting software, and conversant in MS Office environment.
  • Capable of handling the office machine and equipment e.g., photocopy, printer, fax, scanner, LED projector, camera, etc.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and in a team.
  • Proficiency in both English and Nepali languages.
  • A willingness to travel to the field independently is desirable.
  • Driving skill of light vehicle, two-wheeler – scooter/bike is desirable.

How to Apply:

Interested candidates should submit their CV/resume, cover letter with expected salary, and references to email: or drop them at the NDRC Office at Radhamohan Marga 162, New Baneshwor, Kathmandu by November 25, 2023. NDRC Nepal is a gender-equal employer, and we encourage women candidates from diverse backgrounds to apply.

Note: This job description is intended to serve as a general guide to the duties and responsibilities of the Accountant/Administration and Finance Officer. It may be subject to change as necessary, within the scope of the role, to meet the evolving needs of NDRC Nepal and its projects and programs.